Wedding day advice – Run sheet tips

A guide to helping you with your wedding day run sheet.

You may need to learn how timings should go on the day, so I have some tips from someone who has been to many!!!

Tips – If you are getting ready at a different location to the ceremony or reception

  1. Put enough detail in your run sheet to cover all the essential parts of the day. It does not have to be a minute-by-minute run down.
  2. And remember… point number (3) is the only time of day crucial for me and your films. Everything else is just a guide to the wedding. Timings will go out of whack; we will adapt and be flexible. Please don’t worry. We have done this before!
  3. For me is the most critical time of the day. I must be at the ceremony at least 30 minutes before the bride arrives. I have a lot to set up, so I want to be ready with plenty of time to spare. So, please make sure you factor this time into your run sheet. I usually like to be with you, the bride, until the dress is on, then I will leave after that.
  4. During morning preparations, give yourself more time than you need. e.g., add an hour to hair and make-up. If you need to be ready by 1 pm, please ensure you are prepared by 12. I have been to many weddings where everyone is rushing around, and they do not get to enjoy a sit-down, wine and some fun casual photos and video.
  5. Allow yourself 10-15 minutes after the ceremony to take stock! Everyone will want to say congrats, so enjoy this moment.
  6. Make sure you factor in extra time for the group shots depending on how many you have; nearly all couples will underestimate how much time this will take. Do you have someone to help the photographer prepare the groups?
  7. For the Photoshoot- Ensure you add enough time for travelling to and from locations, especially if it’s a city wedding. Account for us (photo and video people) maybe having to park and get to places, I would try and factor in time but again this all depends on the location you want to visit
  8. (This will only apply if you have a city wedding and you want to go to different locations) Do not try and cram too many areas into the photo shoot; you will waste a lot of time getting to places (which is shooting time you lose out on
  9. I’m sure the photographer and myself will talk about the best time of the day to take photos (usually 20-30 minutes before/after sunset), so factor this time in with when you need to be at the reception and your entrance.
  10. 10.Allow yourself 10-15 minutes before you enter the reception. It will give you some time to freshen up. It will also allow me 10 minutes to set up time before you enter the wedding reception; again, I will have a couple of cameras and audio to set up.
  11. 11.On the wedding day, make sure the MC comes and introduces themself to me! I will work closely with them on times/when things will happen during the reception.
  12. 12.Always try and overestimate timings; factor in extra time, even if it’s 5 or 10 minutes for everything. I cannot stress enough that you want to be able to enjoy the day and not worry we are running late.
THE MOST CRUCIAL THING IS COMMUNICATING WITH THE PHOTOGRAPHER AND VIDEOGRAPHER. WE WANT YOUR DAY TO RUN AS SMOOTHLY AS SILK!

Tips – If the entire wedding is in one location

  1. Put enough detail in your run sheet to cover all the essential parts of the day. It does not have to be a minute-by-minute run down.
  2. In the morning, give yourself more time than you need. e.g. add an hour to hair and make-up. If you need to be ready by 1 pm, please ensure you are prepared by 12. I have been to many weddings where everyone is rushing around, and they do not get to enjoy a sit-down, wine and some fun casual photos and video.
  3. Allow yourself 10-15 minutes after the ceremony to take stock! Everyone will want to say congrats, so enjoy this moment.
  4. Make sure you factor in extra time for the group shots depending on how many you have; nearly all couples will underestimate how much time this will take. Would you happen to have someone to help the photographer prepare the groups?
  5. (this will only apply if you have a city wedding and want to go to different locations) Ensure you add enough time for travelling to and from, especially if it’s a city wedding. Account for us (photo and video people) maybe having to park and get to places, I would try and factor in again.
  6. I’m sure the photographer and myself will talk about the best time of the day to take photos (usually 20-30 minutes before/after sunset), so factor this time in with when you need to be at the reception and your entrance.
  7. On the wedding day, make sure the MC comes and introduces themself to me! I will work closely with them on times/when things will happen during the reception.
  8. Always try and overestimate timings; factor in extra time, even if it’s 5 or 10 minutes for everything. I cannot stress enough that you want to be able to enjoy the day and not worry we are running late


A QUICK NOTE… YOU WOULD HAVE SPENT LOTS OF TIME PLANNING AND THINKING ABOUT THIS DAY… ONCE THE DAY ARRIVES, IT’S TIME TO ENJOY IT! ….FORGET ABOUT THE RUN SHEET!
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